Privacy Policy

1. Important Information and Who We Are

TimePilot ("we", "us", or "our") is a productivity application designed to help you track and manage your time effectively. This privacy policy aims to give you information on how we collect and process your personal data through your use of our application.

It is important that you read this privacy policy together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

2. The Data We Collect About You

TimePilot is designed with privacy in mind. We collect only the data necessary to provide you with our time tracking services:

Personal Data

When you use TimePilot, we may collect, use, store, and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data may include your name or username if you choose to create an account.
Contact Data may include your email address if you choose to provide it for account recovery or notifications.
Technical Data may include your internet protocol (IP) address, browser type and version, time zone setting and location, operating system, and platform.

Usage Data

To provide our core functionality, TimePilot collects information about:

Applications you use and the time spent on each
Documents you work on (file names only, not content)
Websites visited and time spent
Productivity patterns and work habits

Important: TimePilot does not collect sensitive personal data about you (including details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, or genetic and biometric data).

3. How We Collect Your Data

We use different methods to collect data from and about you including through:

Direct Interactions

You may give us your Identity and Contact Data by filling in forms or by corresponding with us by email or otherwise.

Automated Technologies or Interactions

As you interact with our application, we may automatically collect Technical Data and Usage Data about your equipment and browsing patterns. We collect this personal data by using cookies and other similar technologies.

Third Parties or Publicly Available Sources

We may receive personal data about you from various third parties as set out below:

Technical Data from analytics providers such as Google Analytics
Contact and Transaction Data from providers of technical, payment, and delivery services

4. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

To provide and maintain our service
To notify you about changes to our service
To allow you to participate in interactive features of our service when you choose to do so
To provide customer support
To gather analysis or valuable information so that we can improve our service
To monitor the usage of our service
To detect, prevent and address technical issues

We do not sell your personal data to third parties. Your data is used solely to provide and improve the TimePilot service.

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

6. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting, or other requirements.

7. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data:

Request access to your personal data
Request correction of your personal data
Request erasure of your personal data
Object to processing of your personal data
Request restriction of processing your personal data
Request transfer of your personal data
Right to withdraw consent

If you wish to exercise any of the rights set out above, please contact us using the details provided in the Contact section.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.